Sentibooks covers the full business cycle of a Kenyan business. Every feature below is built into the platform. There are no add-on modules to buy.
Invoicing & Quotations
Create professional invoices and quotations. Convert quotes to invoices or work orders in one click. Download PDFs and track statuses.
Recurring Invoices
Automate repeat billing with recurring invoices. Set schedules for weekly, monthly, or custom intervals. Save time on repeat customers.
POS / Walk-in Sales
Generate instant sales receipts for walk-in customers, print on thermal printers, and record cash or mobile payments.
Work Orders & Tasks
Create work orders, assign tasks to workers, track completion with progress bars. Partial invoicing from completed tasks.
Inventory Management
Track stock levels per branch, adjust inventory, and view full movement history. Low-stock alerts keep you restocked.
Customer & Price Lists
Manage customers with custom price lists. OTP-protected price overrides keep sensitive pricing secure.
Multi-Branch & Workspaces
Manage multiple branches under one organization. Switch between workspaces for separate businesses.
Team & Permissions
Invite team members with role-based access. Owners and admins can assign workers, while viewers have read-only access.
Chart of Accounts & VAT
Pre-loaded Kenyan SME chart of accounts. Auto-calculate VAT on invoices and purchases. KRA PIN and tax registration management.
Audit Logs & Security
Every change is tracked with full audit history. Soft-deletes protect against accidental data loss. OTP verification for sensitive actions.
Purchases & Expenses
Record supplier bills, create purchase orders, manage LPOs, and track expenses. Full payables and expense management.
Credit Notes & Refunds
Issue credit notes for invoices and supplier bills. Process refunds and track adjustments. Keep your books accurate.
Banking & Reconciliations
Record bank and M-Pesa transactions, then match and reconcile them against your statements. No API connections required.
Payroll & Statutory
Run payroll daily, weekly, biweekly, or monthly. Auto-calculate PAYE, SHIF, NSSF, NITA and generate payslips.
Salary Advances & Loans
Manage salary advances and employee loans. Deduct repayments from payroll in installments as agreed.
Contracts & Timesheets
Manage permanent, contract, and casual staff. Set hourly or monthly rates, track timesheets for accurate billing.
Leave Management
Track leave balances, manage approvals, and view team availability. Integrated with payroll for accurate accruals.
Accounting & Reports
Trial balance, balance sheets, chart of accounts, general ledger, journal entries, fixed asset register, and adjusting entries.
How the features fit together
The flow through your business
Before the sale
- → Customer and item catalogue set up
- → Quotation or estimate raised
- → Price list applied per customer
- → Approval captured
During the work
- → Work order created and assigned
- → Stock drawn from inventory, logged
- → Progress tracked, supplements raised
- → Purchase orders raised for suppliers
After completion
- → Invoice raised from the work order
- → Payment recorded (cash, M-Pesa, bank)
- → VAT and statutory entries posted
- → Trial balance and reports updated
Why businesses choose Sentibooks
Built for Kenya
Pre-loaded Kenyan chart of accounts, automatic VAT, PAYE, SHIF, NSSF, and Housing Levy. KRA PIN stored against your organisation.
Audit-ready
Every change is logged. Authorisations, approvals, and customer sign-offs are stored against the work order.
Works on any device
Front desk, workshop floor, back office. All on one system, reachable from a phone, tablet, or laptop.
